Checking references is an important step during the hiring process. Reference checks are usually carried out by HRs and hiring managers by using a reference check mail template to get an insight into the candidates applying for the open position.

The process usually involves reaching out to or sending emails to the past employers of the candidates to acquire information about the candidate’s work history and work culture. This helps the new recruiter find out if the candidate will be a good fit for the company. This step is usually carried out during the final stages of the hiring process.

Here is a standard and customizable reference check mail that you can directly use to check the candidate’s references by email.

Template

Subject: Reference Check of [Candidate Name]

Dear [Past Employer’s Name],

This email is regarding a reference check conducted for the candidate, [Candidate Name] who has applied for the position of [Job Title] at our company. You have been listed as a point of contact for reference checks for her past work experience and performance.

Being very specific, I would like to know about [Candidate Name]’s skills that were most valuable to your company and the kind of work culture she practices. I would also like to know what qualities make her stand out from the rest of the employees. Do you think she will be a good fit for the role of [Job Title]?

Apart from these, I will be attaching a short questionnaire that we usually send out to references to have a deeper insight into the candidate. We would be very glad if you filled it out.

Thank you very much for your time. Feel free to reach out to me if you have any questions.

Regards,

[Name]

[Job Title]

[Contact]