Writing negative responses to candidates can get tricky. You should sound warm while giving them a piece of bad news. There are some companies that do not even send a rejection mail, this leaves a very poor impression on the candidate. It is important to let candidates know that you have not chosen them to move on to the further stages in the hiring process.

Sending a kind and warm rejection mail can help build the employer brand of the company and improve the candidate experience. Candidates who may not be qualified for the present job opening could come of use during future openings. Hence, you need to choose your words carefully.

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Subject: Your application for the [Job Title] role at [Company Name]

Dear [Candidate Name],

Thank you very much for applying for the position of [Job Title] at our company. We appreciate you for taking the time out to go through the hiring process and showing interest in joining out company.

However, we regret to inform you that we will be going forward with another candidate who has more experience in this area. However, your qualifications and skills did impress us. We would like to remain in touch with you for future opportunities.

We hope you keep us in mind and apply for any future openings at [Company Name]. We look forward to seeing you again!

Feel free to reach out to me for any questions or concerns. All the best for the future!

Kind regards,

[Name]

[Job Title]

[Contact]