Coordinating a video interview is a bigger to-do for job seekers, especially if they are currently employed elsewhere. Send the interview invitation far enough in advance so they can plan accordingly without unnecessary stress.

Use the following template to send a video interview invitation. Once you’ve confirmed the date and time, be sure to include the meeting room link and any access information they will need to join the interview.

Template

Subject Line: [COMPANY NAME]: Video Interview Availability

Hi [FIRST NAME],

Thank you for applying to the [JOB TITLE] position at [COMPANY NAME].

After reviewing your application, we would like to invite you to interview with [INTERVIEWER], our [INTERVIEWER JOB TITLE].

So we can get to know you better, the interview will be conducted over video using [VIDEO CONFERENCING PLATFORM] and last about [LENGTH OF INTERVIEW] in total.

We want you to be able to plan accordingly, so we’ve provided a list of date and time options over the next week. Please take a look and let us know which date is best for you.

[DAY, DATE-TIME, TIME ZONE]
[DAY, DATE-TIME, TIME ZONE]
[DAY, DATE-TIME, TIME ZONE]

We’re looking forward to continuing the conversation.

Best,

[Your Name]

[YOUR EMAIL SIGNATURE]