Foreword

The following company social media policy for employees gives a definitive framework for using social media. Social media being a place where people exchange information, opinions, and experiences to learn develop, and have fun is needed to be handled securely. Any misuse of the social media company policy there may occur damage to the organization.

We expect all of our employees to follow the social media policy. When the word social media is added it refers to a variety of online communities such as blogs, social networks, and forums and not just platforms such as Twitter or Instagram.

Guidelines

The guidelines that need to be followed by all our employees can be provided below:

• We do allow our employees to access their accounts at work but we do expect our employees to act responsibly and ensure that productivity is not being compromised.
• Employees need to be careful while posting on social media. Employees must refrain from using any defamatory, derogatory, or offensive content. It will also be recommended to avoid sharing intellectual property.
• When representing the company on social media there are a few pointers that employees need to keep in mind and can be provided as follows:
• Be polite, respectful, and patient
• Follow the confidentiality and data protection policy
• Avoid speaking on matters that are outside your area of expertise
• Inform the [PR/ marketing department] when you will be sharing a major-impact content
• Never post any discriminatory, libelous, or offensive content
• Avoid deleting the comments or ignoring them
• Correction or removing any misleading or false content must be done as soon as possible.

Disciplinary actions

We will be monitoring the activities that are done on our corporate account. If any actions go against the policy guidelines, there will be disciplinary actions taken. The following actions shall not be tolerated:

• Disclosing of confidential information through either corporate or personal accounts
• Disregarding the job responsibilities and deadlines to use social media during work hours
• Directing offensive comments toward the other parties in an online community.

You may get a reprimand if you violate this policy.

Certification

I hereby certify that I have received a copy of the company social media policy for employees of [Company name].