Foreword

[Company Name] is committed to creating safe travel plans for all employees on company trips and similar travel experiences.

This company travel policy is applicable to all employees who are required to travel under [Company Name] for business purposes.

Regulations

• All itineraries are sample itineraries, intended to give you a general idea of the likelihood tour schedule. Numerous factors such as weather, road conditions, the physical ability of the participants, etc. may dictate itinerary changes either before or on the tour. [Company Name] reserves the right to change any schedule in the interest of the employees’ safety, comfort & general well-being.
• Any expenses incurred due to the changes made during the trip due to personal reasons of the employees or unforeseen circumstances will have to be paid by the employees responsible.
• All hotel and tour schedules are arranged before the tour starts. Any employee failing to appear on the day of departure will have to face consequences.
• The company shall not be responsible for any delays & alterations in the program or expenses incurred – directly or indirectly – due to natural hazards, flight cancellations, accidents, breakdown of machinery or equipment, breakdown of transport, sickness, landslides, political closures, or any untoward incidents.
• We shall not be responsible for any loss, injury, or damage to person, property, or otherwise in connection with any accommodation, transportation, or other services, resulting – directly or indirectly – from any act of GOD, dangers, fire, accident, breakdown in machinery or equipment, breakdown of transport, wars, civil disturbances, strikes, riots, thefts, pilferages, epidemics, medical or custom department regulations, defaults, or any other causes beyond our control.
• The company has an insurance policy covering the expenses for accidents. However, we do not provide insurance for sickness, loss due to theft, or any other reasons. Employees are advised to seek such insurance arrangements in their home country. All items of baggage and personal property at all times are at your own risk.
• Employees must always carry their identity proof and necessary documents.
• It is the responsibility of the employees to disclose any pre-existing medical conditions that they may have that may affect the tour plans.
• The tour will commence as per the itinerary. If an employee would like to cover any additional places with the vehicle then extra charges will be imposed on the respective employee.
• Smoking/Consumption of Alcohol/Tobacco/any intoxicating items while operating under [Company Name] is strictly prohibited.
• Littering the hotels/vehicles or any destination while operating under [Company Name] is prohibited.

Certification

I hereby certify that I have received a copy of the Employee Travel policy of [Company name].