Who is Administrative Officer ?
An Administrative Officer provides day-to-day administrative support to a company or organization. Administrative Officers handle administrative tasks like answering telephone calls, scheduling meetings, preparing reports, and filing documents.
What does an Administrative Officer do?
Administrative Officer duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.
Job brief
Our firm is currently looking for an experienced Office Administrator. This position will play an integral role in the customer service and organizational strength of our company. The Office Administrator will provide administrative support, greet and direct visitors, and answer and respond to calls and emails. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task, and a friendly demeanor.
Duties
- Organize and schedule meetings and appointments
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes, and forms
- Develop and maintain a filing system
- Order office supplies
- Maintains office staff by recruiting, selecting, orienting, and training employees.
- Generate reports
- Handle multiple projects
- Prepare and monitor invoices
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Photocopy and print out documents on behalf of other colleagues
- Maintain up-to-date employee holiday records
Key Skills and Requirements
- Proven administrative or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Managing processes
- Developing standards
- Promoting process improvement
- Tracking budget expenses
- High school diploma, GED, or equivalent
- Two to three years’ management experience in an office setting
